Get emails with news, events and offers straight to your inbox

  •  Wedding Planning   •  Plan Your Day with a Wedding Checklist

Plan Your Day with a Wedding Checklist

Embark on Your Wedding Journey with a Comprehensive Checklist

The path to your dream wedding is filled with excitement, anticipation, and a touch of overwhelm. As you navigate this journey, a wedding checklist serves as your trusted guide, helping you stay organised, on track, and minimise stress. Whether you’re a seasoned party planner or a first-time bride or groom, a detailed checklist can be your key to a seamless and memorable wedding experience.

Pre-Wedding Planning

Lock in the Date

Choosing the perfect date for your wedding is a crucial decision that should align with your venue, budget, and guest preferences. Consider factors like the availability of your chosen venue, the season, and any special holidays or events.

Set a Budget

Establishing a comprehensive budget for your wedding is essential for staying on track and making informed financial decisions. Allocate funds for each aspect of the wedding, such as venue, catering, attire, entertainment, and décor.

Secure a Venue

Finding the ideal wedding venue is a significant step in the planning process. Consider factors like location, ambience, size, amenities, and overall suitability for your unique style and preferences.

Choose a Photographer

Capturing the essence of your wedding day is paramount to preserving its memories. Select a photographer who aligns with your aesthetic, experience, and storytelling style, ensuring they can capture your love story in a way that reflects both your personalities and the essence of your wedding.

Find a Florist

A talented florist can transform your wedding venue into an enchanting spectacle. Partner with a florist who understands your vision and can create arrangements that complement your wedding theme, whether it’s a classic elegance, a whimsical garden, or a rustic charm.

Book a Caterer

Delighting your guests with delectable cuisine is a key element of a memorable wedding. Select a caterer who offers cuisine that aligns with your taste preferences, budget, and the overall theme of your wedding. Ensure they can cater to your guest count and can create dishes that cater to dietary restrictions or preferences.

Choose Entertainment

Set the mood and create a dance floor frenzy with the perfect entertainment. Select entertainment that complements your wedding style, whether it’s a live band, a DJ, a string quartet, or a mix of genres to cater to all tastes.

Wedding Details

Design Invitations

Crafting invitations that reflect your wedding theme and aesthetics is an important first step in setting the tone for your special day. Ensure invitations are designed with your chosen colours, fonts, and imagery, and that they are sent out well in advance of your wedding date to allow guests ample time to RSVP and plan their travel arrangements.

Select Wedding Attire

Choosing the perfect wedding attire is a personal and meaningful decision. Find wedding attire that reflects your personalities, style preferences, and the overall theme of your wedding. Consider the venue, weather, and any special traditions or requirements.

Coordinate Accommodations

Out-of-town guests will appreciate having convenient and comfortable accommodations. Arrange accommodations for your guests, ensuring they have options close to the wedding venue or have transportation options available.

Plan Accommodations

When booking accommodations for out-of-town guests, consider factors like proximity to the wedding venue, amenities, value for money, and the overall atmosphere of the hotel or accommodation.

Organise Wedding Transportation

If necessary, arrange transportation for guests from the airport or train station to the wedding venue and ceremony. This can be done through private shuttles, taxis, or public transportation options.

Plan Ceremony Logistics

The ceremony is the heart of your wedding, so ensure every detail is thoughtfully planned. Finalise the officiant, readings, music, and any special vows or traditions you wish to incorporate. Coordinate with the venue to ensure smooth transitions and a seamless ceremony experience.

Coordinate Reception Logistics

The reception is where the celebration truly unfolds. Coordinate with the venue and caterer to ensure a smooth flow of guests, food service, and entertainment. Plan the seating arrangements, table settings, and any special dance routines or performances.

Wedding Essentials

Wedding Favours

Wedding favours serve as tokens of appreciation for your guests, leaving a lasting impression of your wedding. Select favours that align with your wedding theme, whether it’s personalised mementoes, edible treats, or unique trinkets. Ensure the favours are thoughtful and meaningful, expressing your gratitude and demonstrating your attention to detail.

Decorations and Themes

Decorations play a crucial role in setting the tone and ambience for your wedding. Choose décor that complements your wedding theme and venue, creating a cohesive and inviting atmosphere. Consider the colours, textures, and overall aesthetic that represent your love story and style.

Plan Photography and Videography

Engaging a professional photographer and videographer is essential for capturing the precious moments of your wedding day. Select individuals whose work aligns with your style and preferences, ensuring they can capture the essence of your love story and the unique details of your wedding celebration. Work closely with them to create a personalized shot list and ensure they are well-versed in your expectations.

Secure Wedding License and Permits

Obtaining the necessary wedding license and permits is crucial for ensuring compliance with local regulations. Research the requirements in your area and plan accordingly, allowing ample time for processing and application. Check the validity of your license and permits before the wedding day to avoid any last-minute hiccups.

Plan Wedding Ceremony Elements

Personalise your wedding ceremony with elements that reflect your love story and beliefs. Incorporate readings from meaningful texts, exchange vows that express your heartfelt emotions, and consider incorporating special music or traditions that hold significance for you. Work with your officiant to create a ceremony that is both meaningful and memorable for you and your guests.


The path to your dream wedding is filled with excitement, anticipation, and a touch of overwhelm. As you navigate this journey, a wedding checklist serves as your trusted guide, helping you stay organised, on track, and minimise stress.

Last-Minute Details

Confirm Vendors

As the wedding approaches, it’s crucial to confirm all vendor bookings, ensuring they are still available, that there have been no misunderstandings, and that your arrangements are finalised. Reaffirm the times, menus, and any specific requirements you may have with your caterer, photographer, venue manager, and other vendors.

Filing and Payments

Review and finalise all contracts with your vendors, ensuring payments are made on time and according to the agreed-upon terms. Settle any outstanding balances and ensure all payments are documented clearly.

Packaging and Delivery

Gather all essential items, including attire, decorations, favours, and emergency kits. Package and organise these items to make packing and transportation smooth on the wedding day.

Pre-Wedding Appointments

Schedule pre-wedding appointments for hair styling, makeup, and any other necessary preparations. Ensure these appointments are booked well in advance to avoid any last-minute stress or rushed schedules.

Emergency Plan

Unexpected circumstances can arise on any wedding day. Have a contingency plan in place to address any potential issues, such as inclement weather, transportation delays, or equipment malfunctions. Work with your vendors to identify backup options and establish clear communication channels in case of unexpected hurdles.

You have successfully subscribed to the newsletter

There was an error while trying to send your request. Please try again.

Yes, please, send me emails, news, and offers from Cotswolds Weddings. I know I can opt-out any time.